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Archivist, John Cotton Dana Library

  • Rutgers University Libraries
  • 10/01/20
  • Newark, NJ
  • 07102
  • Commensurate with Experience / Yearly
  • Full-Time

TITLE: Archivist, John Cotton Dana Library
Rutgers University Libraries

Rutgers University Libraries seek an experienced, innovative, service-oriented, and progressive archivist to fill the inaugural position of Archivist in the John Cotton Dana Library at Rutgers University•Newark. The successful candidate will be in the unique position of expanding upon our emerging collection of archival materials and formalizing the first Archives department in Dana Library. The selected candidate will have the notable advantage of being co-located with the worlds most comprehensive jazz archives, the Institute of Jazz Studies in Dana Library.

The formation of this archives marks a milestone in the history of Rutgers•Newark, a highly diverse, dynamic anchor institution working to realize a vision of becoming a model 21st-century urban research university that serves the public good. As an anchor institution, the university has invested in infrastructure projects that leverage the physical, cultural, and intellectual assets of the university and the community. The mission of the Archives is to collect materials that document, preserve, and communicate Rutgers•Newarks historical record, spotlighting Rutgers•Newarks role and impact in the Newark community as an anchor institution.

Reporting to the Director of the John Cotton Dana Library, the Archivist assumes a leadership role in the management and oversight of archival collections in Dana Library. The Archivist will ensure the effective provision of archival and information services to a diverse community of users; reinforce a deep understanding of the unique history and mission of Rutgers•Newark and its role as an anchor institution in Newark; and draw on their interactions with users to further develop the Dana Archives.

Oversees cataloging, discovery, and preservation of the collection that documents the student, faculty, and community experience of the university using best practices and professional standards. The collection will include Rutgers•Newark publications and documents, faculty personal papers, photographs, student dissertations and theses, along with other pertinent materials directly related to the university;
Consults and collaborates with appropriate faculty and Libraries units, such as the Digital Humanities Librarian and the Shared User Services department, regarding digitization efforts;
Collaborates with the Dana and University Archives faculty on collection development to ensure the Dana Archives collection is distinct and complementary to the University Archives collection concerning Rutgers•Newark, supports local research needs, and represents the breadth of the Newark experience.
Provides responsive and in-depth reference and research assistance, in traditional and virtual formats, to Rutgers University students, staff, and faculty, along with visiting researchers and scholars;
Leads the communication, planning, and outreach for the Dana Archives using innovative and non-traditional methods, such as pop-up exhibits coupled with ones that are more traditional, tours, and instruction.
Identifies and develops partnerships that enhance the reputation and use of the Archives and result in impactful activities, such as opportunities to represent the Library at professional meetings and conferences;
Champions development opportunities to benefit the Dana Archives and/or Dana Library by identifying, soliciting, and stewarding donors, in consultation with the Dana Library Director and the Libraries Development Officer.
This is a tenure track faculty position. As a member of Rutgers University Libraries faculty, the Archivist will participate in systemwide initiatives, committees, and task forces, and will demonstrate commitment to continued professional development through scholarly research relevant to areas of responsibility, including publications, presentations, participation, and leadership in the work of relevant professional associations.
REQUIRED QUALIFICATIONS: The successful candidate will have a Masters degree from an ALA-accredited institution and/or a Masters degree in Archival Studies. A minimum of three years of professional experience in an academic or research library, archives, or similar setting, with emphasis on experience in archival processing, management, and preservation. Awareness of national issues and trends in archives and in collections services. Must have the ability and desire to meet tenure and promotion requirements. Demonstrated knowledge of and experience in the development of EAD finding aids, as well as broad knowledge of archival standards and current technological issues. Knowledgeable of issues relating to managing and preserving digital collections. Demonstrated commitment to scholarship through research, conference presentations, and publications. Demonstrated commitment to fostering diversity. The successful candidate must be eligible to work in the United States. Sponsorship is not available for this position.

PREFERRED QUALIFICATIONS: Successful experience in the design and delivery of archival services for diverse populations, experience with the ArchivesSpace management system, along with the ability to work independently and cooperatively in a complex, changing environment.

SALARY/STATUS: Salary and rank will be commensurate with qualifications and experience.

BENEFITS: Faculty status; 12-month appointment; retirement plan; life/health insurance; prescription drug, dental, and vision plans; tuition remission; 22 vacation days annually.
LIBRARY PROFILE: Located in the states largest city and serving a broader metropolitan area, Rutgers University•Newark is a remarkably diverse, urban, public research university that is not merely in, but of its environment. With close ties to the Newark community, the university recognizes its location as a defining influence and source of distinctive strength in attracting new generations of students hungry for the opportunities afforded by gaining a first-rate higher education in a major American urban center; recruiting faculty who vigorously embrace the opportunity to produce high-impact scholarship, engage the community, and prepare these students for professional success and informed citizenship; and retaining staff committed to the advancement of an inclusive campus culture focused on excellence. Classified as an R2 Doctoral University (Higher research activity) by the Carnegie Classification, Rutgers•Newark enrolls 12,000 undergraduate and graduate students in its seven schools: Newark College of Arts and Sciences, University College•Newark, School of Public Affairs and Administration, School of Criminal Justice, Graduate School•Newark, Rutgers School of Law•Newark, and Rutgers Business School•Newark and New Brunswick. The campus is in the University Heights section of Newark and is accessible via mass transit.
Rutgers University Libraries are the intellectual center of the university•serving all members of the university community, supporting all disciplines, and playing a key role in advancing student learning and faculty research. The Libraries serve all institutions that make up Rutgers, The State University of New Jersey: Rutgers University•New Brunswick, Rutgers University•Newark, Rutgers University•Camden, and Rutgers Biomedical and Health Sciences. The Libraries have a highly valued staff of about 300, who are committed to developing innovations in access services, information literacy, and digital initiatives. Rutgers University Libraries operate with a budget of $34 million and have outstanding collections, especially in jazz and New Jerseyana. Collectively, the Libraries holdings include more than 4.8 million volumes. The Libraries hold memberships in ARL, CNI, CRL, Lyrasis, Metro, NERL, VALEnj, SPARC, and the Coalition of Open Access Policy Institutions (COAPI); use Sirsi Dynix and OCLC as primary bibliographic utilities; and utilize a Fedora-based institutional repository.
The John Cotton Dana Library, named after former Newark Public Library director, John Cotton Dana, opened in 1966 and is the main library at Rutgers University•Newark, supporting all of the institutions undergraduate and graduate programs except for law. Dana Library houses Rutgers University Libraries research collections in business, nursing and neuroscience and contains over 600,000 volumes, 600,000 pieces of microform, and 15,000 audiovisual items. The library has been a federal depository since its opening and currently selects and acquires approximately 50% of the publications issued by the United States Government Printing Office. It features public art displays and is home to the Institute of Jazz Studies, the worlds foremost jazz archives and research facility. For more information, visit


All offers of employment are contingent upon successful completion of all pre-employment screenings.

Rutgers, the State University of New Jersey, is an Equal Opportunity / Affirmative Action Employer. Qualified applicants will be considered for employment without regard to race, creed, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, genetic information, protected veteran status, military service or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment.
In compliance with the Americans with Disabilities Act (ADA) and the New Jersey Law Against Discrimination (NJLAD), if you have a disability and would like to request an accommodation with regard to your access to and/or your participation in the application and selection processes (for example, the online application process or interviews), please call 848-932-4444 or e-mail us.

The Libraries are strongly and actively committed to diversity, and seek candidates who will contribute
creatively to the Universitys multicultural environment.

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